Contents:
| Overview | Definitions | Navigation | Project Settings | Adding & Uploading | Metadata | Administration |
What is CONTENTdm?
CONTENTdm is a digital collection management software by OCLC that allows users to store and organize digital items, add metadata, and upload their collections to the Web.
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Definitions
| Project Client: | the desktop software in which items and metadata are entered and edited prior to upload to the online collection |
| Item: | a file and the metadata associated with in |
| Object: | an item (or group of items) that makes up a single work |
| Compound Object: | multiple files that are displayed to the user as a single-work (ex: a book) |
| Project: | a temporary group of items that is being edited. It only exists inside the Project Client |
| Metadata Template: | a template created to assign consistent metadata to a project |
| Digital Collection: | The overall group of items, usually representative of a single theme or source. Many already exist as a physical collection. |
Navigation
Project Settings
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Adding & Uploading
| Adding Multiple Items | Adding Compound Objects | Uploading |
Multiple Items
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Adding Compound Objects
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Uploading
NOTE: Items will not appear in the collection until they have been approved. Approvals are done through the Administration Web Client (See Administration)
Metadata
| Metadata Definitions | Adding Metadata | Controlled Vocabulary |
It is important that the metadata you use for each of your objects is as accurate and descriptive as possible–after all, this is how users will find items in your collection. Make sure to carefully follow the metadata guidelines laid out in the New York Heritage Metadata Dictionary and Best Practices Guide.
Metadata Definitions
| Metadata | “Data about data”–the attributes or descriptors of an item |
| Metadata Template | a template that assigns consistent metadata to a project |
| Field | a unit of information that describes an aspect of an item |
| Controlled Vocabulary | a standardized set of terms |
Adding Metadata
To set default metadata values before you start adding items to the project:
To add metadata after you have added an item to the project:
Tab Delimited Files:
Metadata can be added for multiple items ahead of time using an Excel spreadsheet. After creating a column for each of the fields in Excel, fill in the metadata for each item and save the file type as “Text (Tab delimited)”.
Controlled Vocabulary
| Usage | Links to Suggested Controlled Vocabularies |
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Required Fields
Fields Requiring Controlled Vocabulary
Fields with Recommended Controlled Vocabulary
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Administration
To access the Administration client, you will be leaving the Project Client and using your web browser.
This will open the Administration webpage in your browser. You MUST be connected to the Internet. You will also have to use log in to access the page.
Approving Items
After you have approved and indexed your items, they will be visible on the NY Heritage website.
Viewing Your Collection
Editing Published Items
In order to edit collection items that have already been published, you must go through the Administration client.
When you’ve finished all of your edits, click “Save Changes.” In order to update the NYHertage website, you MUST index the collection again.
Speak Your Mind
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